PRIVACY POLICY FOR SKANLOG

This Privacy Policy has been laid down by Skandinavisk Logistik A/S, SKANLOG AS, SKANLOG AB and SKANLOG OY (collectively referred to as ”SKANLOG”, ”we”, ”us” or ”our” in this Privacy Policy) and applies to the SKANLOG business.

1. About SKANLOG

SKANLOG is one of the leading logistics enterprises in the Nordics. SKANLOG provides services to customers in all Nordic countries.

As part of the operation of the SKANLOG business, SKANLOG collects and processes personal data for the purposes described in this Privacy Policy. SKANLOG is the controller for the processing of the personal data for such purposes.

If you have any questions relating to this Privacy Polity or the processing by SKANLOG of personal data as part of the operation of our business, please contact us using the following contact details:

Skandinavisk Logistik A/S
Smedeland 22
DK-2600 Glostrup
Danish CVR no. 18137542
Email: gdpr@skanlog.com

2. We care about privacy and data protection

We consider responsible handling of personal data collected as part of the operation of our business to be essential to our business aim and reputation. This Privacy Policy explains how your personal data are collected and used if you are a customer of SKANLOG and how you may obtain access to your own personal data.

3. What are personal data?

Personal data are any information concerning an identified or identifiable natural person. An identifiable natural person means a person who can be identified, directly or indirectly, in particular by reference to an identifier, e.g. a name, an identification number or one or more factors specific to the identity of a given person.

4. What types of personal data do we process about you and why?

The data we collect about you will be used for various purposes in connection with your customer relationship and the operation of the SKANLOG business. The data collected may vary depending on whether you are a customer, supplier or business partner, but will gener- ally be data relating to customer management and supplier management and data relating to SKANLOG’s rights and obligations.

Any failure by you to provide personal data may mean that we at SKANLOG will be unable to fulfil our obligations relating to your customer or supplier relationship.

SKANLOG collects and processes general personal data only in connection with your cus- tomer or supplier relationship with SKANLOG.

SKANLOG will typically collect the following data:

Data about our customers

Data that you provide to us when becoming a customer of SKANLOG, including contact details (name and address of the enterprise), your marketing or communication preferences, and data that you provide to us when contacting us to ask a question or to report a problem or generally as part of your customer relationship with SKANLOG.

Data about our suppliers and business partners

Data that you provide to us in connection with the conclusion of a supply or cooperation agreement, including contact details (workplace, job title, first name, middle name(s), last name, address, telephone number and email address), data that you provide to us on your marketing or communication preferences, and data that you provide to us when contacting us to ask a question or to report a problem or generally as part of our cooperative relations.

Data that we collect and process when you visit our website

Data on the way you navigate to and between our websites and the resources you access, information on your computer, device and browser, including in some instances your IP address, browser type, and other hardware and software information. If you access our web- site from a mobile device, we may also collect the unique identification number of your device.

5. Use of your personal data

SKANLOG processes your personal data for the purposes set out below. Please note that not all the specified purposes, categories of data, recipients of data or types of processing of data will in all instances apply to you.

SKANLOG processes your personal data solely to the extent necessary in connection with your customer or supplier relationship or cooperative relations (in each case taking any in- terests into account) or according to current law.

Customer relationship management – Creation and management of your customer rela- tionship with SKANLOG as part of the operation of the SKANLOG business, including invoicing, debt collection, marketing, statistics, etc. All statistics and analyses will be prepared in anonymous form and so do not contain data directly attributable to you as a natural person. Furthermore, in connection with the customer relationship management, SKANLOG may process data about our customer contact persons.

Supplier relationship and cooperative relations management – SKANLOG processes your personal data as part of the management of supplier relationships and/or cooperative relations where you are a supplier or business partner or a contact person of a supplier or business partner with which SKANLOG has business relations as part of the operation of our business, including the maintenance of our CRM register containing information about our contact persons for our suppliers and business partners.

Operation and maintenance of our websites – The provision of our online services at our websites, including to support the ongoing evaluation and improvement of our websites.

Compliance with current laws and regulations – The compliance with laws and regulations to which SKANLOG is subject in connection with the operation of the business or to fulfil various duties of reporting or disclosure under current laws and regulations imposed on SKANLOG.

SKANLOG does not use your personal data to make decisions based solely on automatic processing, including profiling.

SKANLOG endeavours to ensure that all personal data processed by us are accurate and up to date. As a result, we request that you always inform us of any change in your data (e.g. any change of address or payment details) to enable us to ensure that the data are always accurate and up to date.

6. Legal basis for the processing of your personal data

SKANLOG generally processes the data about you on one of the following bases: (1) You have given your consent to the processing of your personal data for one or more specific purposes (Article 6(1)(a) of the GDPR), (2) the conclusion or performance of your agreement with SKANLOG (Article 6(1)(b) of the GDPR), (3) the legitimate interests pursued by SKANLOG, i.e. the purposes described above, (Article 6(1)(f) of the GDPR), and/or (4) compliance with a legal obligation to which SKANLOG is subject (Article 6(1)(c) of the GDPR). Moreover, there may be situations in which we process your personal data for the purposes of the legitimate interests pursued by a third party in connection with the purposes described above, except where such interests are overridden by your interests (Article 6(1)(f) of the GDPR).

7. Sharing of personal data

SKANLOG will disclose data only to the extent necessary as part of the operation of our business.

Furthermore, SKANLOG may disclose your personal data and/or make them available to other suppliers and/or service providers in connection with the general operation of our business, e.g. in connection with the external administration of our IT systems, analysis tasks, marketing tasks, debt collection, credit rating, audit, legal assistance, etc.

SKANLOG endeavours, wherever possible, to restrict the disclosure of personal data in a form enabling them to be attributed to a natural person in order to limit the instances of disclosure of data that could be attributed to you personally.

SKANLOG does not disclose your personal data unless such disclosure is necessary in order to perform our activities or fulfil your needs.

SKANLOG does not transfer your personal data to any country outside the EU/EEA.

8. Data integrity and data protection

Personal data are retained for no longer than is necessary in relation to the purpose for which they were collected, unless retention is necessary to comply with national statutory requirements, including statutory retention periods relating to EU-subsidy control, bookkeeping, etc.

SKANLOG’s policy is to protect personal data by taking adequate technical and organisational security measures. Once your personal data are no longer needed, we will ensure that they are erased in a secure manner.

9. Your rights

You are entitled at all times to exercise your rights under the data protection legislation in force at any time. You may for example request access to your personal data in SKANLOG’s possession and object to the processing of the data. Furthermore, you may request rectifica- tion or erasure of any inaccurate data about you, withdraw a consent to processing of your personal data and exercise your right to data portability.

If you wish to exercise one or more of your rights, please contact us at gdpr@skanlog.com. Your request will be processed in accordance with the data protection legislation in force at any time.

Any complaint about the processing by SKANLOG of your personal data should be filed with:

The Danish Data Protection Agency
Borgergade 28, 5th floor
DK-1300 Copenhagen K
Email: dt@datatilsynet.dk

10. Updates

SKANLOG will evaluate and update this Privacy Policy from time to time. We would therefore recommend that you regularly check this Privacy Policy for any changes which may be relevant for the processing of your personal data.